Privacy Policy - Bee.Works

Bee.Works Privacy and Cookie Policy

Last updated May 2022

Introduction

Your privacy is important to ColonyX Ltd. This policy sets out information on the personal data we collect about you, and your rights in respect of this data. This policy applies whether you use or interact with our website (https://bee.works) or our related or associated web pages, social media platforms, landing pages or other online platforms (the “Websites”).

Our Websites may contain links to third party websites that are not covered by our policy. We therefore ask you to review the privacy statements of other websites and applications to understand their information practices.

This policy contains the following information:

Information about who we are
The changes we may make to the policy
Information on what we can collect
Information on cookies
How we store your personal data
How we disclose your information
Your rights regarding your personal data
What happens when we link to other websites

1. Who We Are

Our business name is ColonyX Ltd, a company registered in England and Wales under company number 12756710 and with registered address at 44 The Pantiles, Turnbridge Wells, Kent, United Kingdom TN2 5TN.

We are the data controller and are responsible for your personal data. If you have any questions about this privacy policy, including any requests to exercise your legal rights, please contact us using the contact details set out below.

Our contact email address is: support@beeworks.wpengine.com

We respect your right to privacy and will only process personal information about you in accordance with applicable data protection laws. We comply with the General Data Protection Regulation (2016/679) and the UK Data Protection Act 2018. If any of these laws are replaced or superseded, we will also comply with them.

You have the right to make a complaint at any time to the Information Commissioner’s Office (ICO), the UK supervisory authority for data protection issues (www.ico.org.uk). We would, however, appreciate the chance to deal with your concerns before you approach the ICO so please contact us in the first instance.

2. Changes to the privacy policy and your duty to inform us of changes

We keep this privacy notice under regular review and, if we make any changes to this notice, we will place an updated version on our Websites and, where appropriate, notify you by email. Regularly reviewing this page ensures you are always aware of what personal information we collect, how we use it and under what circumstances, if any, we will share it with other parties.

It is important that the personal data we hold about you is accurate and current. Please keep us informed if your personal data changes during your relationship with us.

3. What we may collect

Personal data, or personal information, is any information about an individual from which that person can be identified. It does not include data where the identity has been removed (anonymous data).

We may collect, use, store and transfer different kinds of personal data about you when you use our Websites. Whenever we collect personal data about you, we must have a legal ground to do so. We will ensure that your personal data is processed lawfully, fairly, and transparently without adversely affecting your rights. The type of data we collect is as follows:

Type of data	Purpose/Activity	Lawful Basis
Identity, contact and geographical information	Includes: Name Email address Country City Language	We collect this information when you purchase a subscription to use our Websites. All information listed here is required for us to provide you with our software service. Our lawful basis for processing this information is to perform our contract with you.
Payment details	Includes: Name Card details	We do not personally collect this information. When you place an order, you will use our payment gateway provider (Chargebee or any other secure provider we wish to use) on our Websites to input your payment details. This ensures that your payment information is kept safe and secure, in accordance with the third party provider’s privacy policies. We do not see, and cannot access, your payment details.
Apiaries data	Includes: Address Postcode Geographical coordinates	You are given the option to provide this information to our Websites. Where you provide this information to us, our software will be able to provide you with weather information. Where this information is not provided, we cannot provide the weather information to you. Our lawful basis for processing this information is to perform our contract with you.
Technical Data	Includes internet protocol (IP) address, your login data, browser type and version, time zone setting and location, browser plug-in types and versions, operating system and platform and other technology on the devices you use to access our Websites.	This information is necessary for us to perform our contract with you, i.e., to give you access to the service our Websites provide.
Cookies Data	Like many websites, we use “cookies” to enhance your experience and gather information about visitors and visits to our Website. Please refer to “5. Information on cookies” section below for information about cookies and how we use them and what kind.	This information is necessary for us to perform our contract with you, i.e. to give you access to the service our Websites provide. We also need this information to study how you use our Websites, in order to improve and develop the services we provide, and better inform our marketing strategies.
Marketing and Communicat-ions Data	Includes your preferences in receiving marketing from us and our third parties and your communication preferences.	This information is necessary for our legitimate interest to present relevant content, products and services to you, including our newsletter, subscription updates and blog posts (only where you have provided your consent that we do so, by ‘opting in’). We operate a blog on our Websites, and also operate an email newsletter. Where you have consented to receiving updates regarding these items, we will provide such notifications to you as and when they are published. You may remove your consent at any time by contacting us by email.
Analytics	Includes third-party analytics services (such as Google Analytics) to evaluate your use of the websites, compile reports on activity, collect demographic data, analyse performance metrics, and collect and evaluate other information relating to the websites and internet usage. These third parties use cookies and other technologies to help analyse and provide us the data. By accessing and using the websites, you consent to the processing of data about you by these analytics providers in the manner and for the purposes set out in this Privacy Policy.	This information is necessary for our legitimate interest to present relevant content, products and services to you.

We may process your data for compliance with a regulatory requirement or legal obligation to which we are subject to. Your data will only be processed if processing the data to comply with such obligation is a reasonable and appropriate way of achieving compliance.

We also collect, use and share aggregated data such as statistical or demographic data for any purpose. Aggregated data may be derived from your personal data but is not considered personal data in law as this data does not directly or indirectly reveal your identity. For example, we may aggregate your usage data to calculate the percentage of users accessing a specific website feature. However, if we combine or connect aggregated data with your personal data so that it can directly or indirectly identify you, we treat the combined data as personal data which will be used in accordance with this Privacy Policy.

4. Third Parties

We may share your data from time to time with third parties, such as contractors who require this information to provide the service to you. This includes volunteers who help us deliver the services to you.

5. Information on cookies

We use cookies in accordance with applicable law and regulation.

When you visit our site and are used to make the user’s experience more efficient. We are able to store cookies on your computer where they are necessary for the operation of the site however, for non-essential cookies we need your permission.

We use cookies to distinguish users and to improve our Websites. We analyse how you use our website, and we look at aggregate statistics about your usage, and how others use our Websites. We collect certain information from these cookies, and this includes information about your IP address, your location when you access the Websites, the date and time you access the Websites, the language you use and the type of browser you use.

We do not track individual users or use cookies to identify individuals. We use cookies to recognise you and your preferences, improve our site’s performance and collect analytical information for ourselves and our business partners. Without the knowledge gained we would not be able to provide the service we do.

These are the types of cookies we use:

‘Session cookies’ allow us to track your actions during a single browsing session, but they do not remain on your device afterwards
‘Persistent cookies’ remain on your device between sessions. We use them to authenticate you and to remember your preferences. We can also use them to balance the load on our servers and improve your experience on our Websites

Session and persistent cookies can be either first- or third-party cookies. A first-party cookie is set by the website being visited; a third-party cookie is set by a different website. Both types of cookie may be used by us or our business partners.

The third-party cookies we use are:

Google Analytics – this is a web analytics service provided by Google, Inc. The cookies used by Google Analytics help us to analyse how users use our websites and to count the number of people who use it. Google Analytics stores your IP address anonymously. Google does not associate your IP address with any personally identifiable information.

All our cookies are categorised by the role they fulfil on our Websites:

Strictly Necessary: these are essential to enable you to move around our Websites and use features such as secure services. Without these cookies such services could not be provided;
Functionality: allow the website to remember your choices and to personal certain features. These cookies may be anonymised and cannot track your browsing activity on other websites; and
Performance: collect information as to how users use the Websites. These cookies don’t collect information that identifies a visitor. The information collected is aggregated and used to improve our Websites.
None of the cookies employed are classified as Behavioural Targeting.

We will always ask for your consent to use non-essential cookies. You are free to withhold consent to this, but it means that we might not be able to provide the full Websites’ experience to you.

If at any time you wish to disable our cookies, you may do so through the settings on your browser, or whenever the pop-up appears on our Websites (each time you access the Websites).

6. How we store your personal data

We store all your personal data on our servers within London (the United Kingdom), which are hosted by AWS. You may access AWS’s terms here: https://aws.amazon.com/compliance/gdpr-center/.

If we ever need to transfer your data outside the EEA or the United Kingdom, we will ensure that we have standard contractual clauses in place with these third parties before transferring data outside the EEA or the United Kingdom, and we will conduct regular due diligence on those contractors to ensure that they comply with the General Data Protection Regulation (2016/679).

Data security is of great importance to us, and to protect your data we have put in place suitable physical, electronic and managerial procedures to safeguard and secure data collected through our Websites. In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to know. They will only process your personal data on our instructions, and they are subject to a duty of confidentiality.

We will still be responsible for protection of your personal data, even where we have transferred it outside the EEA or the United Kingdom.

We regularly review our data retention obligations to ensure we are not retaining data for longer to fulfil the purposes we collected it for, including for the purposes of satisfying any legal accounting, or reporting requirements.

7. How we disclose your information

We may disclose your information in the following cases:

If we want to sell our business, or our company, we can disclose it to the potential buyer
We can disclose it to other businesses in our group, as defined in the Companies Act 2006
We can disclose it if we have a legal obligation to do so, or in order to protect other people’s property, safety or rights
We can exchange information with others to protect against fraud or credit risks

We may contract with third parties to supply services to you on our behalf. These include cloud services used to send emails and technology providers that assist in providing the communication to you.

8. Your legal rights

When you provide us with personal data, you have certain legal rights, and these include:

To request access to, deletion of or correction of your personal data held by us at no cost to you
To request that your personal data be transferred to another person (data portability)
To be informed of what data processing is taking place
To restrict processing
To object to processing of your personal data
To complain to a supervisory authority
Right to withdraw consent

If you wish to access, rectify, erase or transfer your personal data, please contact us at: support@beeworks.wpengine.com

9. What happens when we link to other websites

This privacy policy only relates to our Websites. We might have links on our Websites to other websites, and these websites will have their own terms and conditions and privacy policies. You should check those privacy policies before providing your personal data to those websites.

Please note that our terms and conditions and our policies will not apply to other websites that you get to via a link from our Websites. We have no control over how your data is collected, stored or used by other websites and we advise you to check the privacy policies of any such websites before providing any data to them.

10. The changes we may make to this policy

We can update this policy from time to time as laws change or as our Websites change. If we make material changes to the policy, and we need your consent to those changes, we will contact you by email to do so.